OUR GOAL

The Crowsnest Community Market will run from the middle of April until the end of November on Thursday afternoons from 3 – 7 pm.

It is our goal to provide a community gathering place where we can support and promote local artisans, small businesses, and organizations.  

APPLICATION PROCESS

Once an application is submitted and reviewed, you will be notified by the Market Manager as to the status of that application. 

The Crowsnest Community Market attempts to have a variety of food, craft, and artisan vendors as well as a small number of multi level marketing businesses.

It is the planning committee’s goal to provide a good market mix of vendor types at each market event. Alike vendors will be reviewed on a vendor by vendor basis. Only one vendor type will allowed at each market for multi level marketing businesses (ie. Epicure, Tupperware, etc)

We understand that not all applicants are granted space at our Market and that it is the right and responsibility of the Crowsnest Community Market Committee to decide allocation of space.

We want to ensure that our customers can purchase products at the market. Vendors are to ensure they have adequate product at the market they attend.

CANCELLATION POLICY

We understand that emergencies happen and ask that if you cannot attend your scheduled market you contact us as soon as possible to ensure continued participation in future markets.

Failure to attend a scheduled market without prior communication will result in the suspension of your market privileges.

Refunds and/or transferring of market dates will only be issued with a minimum 48 hours notice that you cannot make your scheduled date.

CODE OF CONDUCT

Vendors will conduct themselves in a courteous and respectful manner towards the public and all market participants

Vendors are required to stay in their allocated space during market ours and have at least one person manning their space at all times.

Vendors will refrain from any behavior that interferes with the rights of working/selling opportunities of other vendors

Vendors will refrain from using language, which is offensive, threatening or intimidating to others

Vendors will not participate in the market under the influence of alcohol and drugs

Vendors will only sell and display items that are appropriate for a family friendly venue.

Vendors will operate vehicles and/ or equipment in a safe and responsible manner

Vendors are responsible for ensuring that they abide by the Rules and Regulations of the Federal, Provincial and Municipal governments.

Vendors will also respect and adhere to the rules and regulations established by the Crowsnest Community Market

The products which may not be sold include, but are not restricted to, used or second-hand items including antiques. The suitability of any product offered for sale is at the discretion of the Crowsnest Community Market.

This is a smoking free market environment. Please ask about our designated smoking areas. 

The market is not responsible for lost, stolen, or damaged articles.

Vendors are responsible for keeping their space clean and tidy; this includes picking up and removing all litter at the end of the market session.

Market Manager/Committee has final say on all market related matters.

If you have any questions or concerns, please contact us.

These rules are subject to change. Any changes will be sent to vendors in writing.

Failure to comply with any component of the rules and regulations or the code of conduct will result in expulsion from the Crowsnest Community Market

FEES

All fees will be set out on the relevant application forms.

Non-Profit Organizations:

• Indoor markets – Spaces can be provided at a reduced rate.
• Outdoor markets – Free spaces are provided depending on the nature of the booth setup. Spaces are given out at the discretion of the Market Manager

Please note that all market fees are now to be PREPAID. Vendors needs to ensure that payments are received by Monday prior to the attending market to ensure space. Our market manager will NOT collect fees at the market each week. 

We host special markets through the year , and the pricing will be available on the relevant application forms.

SITE ALLOCATION

Tables and chairs are provided for the indoor markets. Vendors must provide their own tents, tables and chairs for the outdoor markets. 

The market manager will assign the site location during the season.

Please report to the market manager at the beginning of setup to determine which space to set up in.

Reserved spaces will saved for vendors who have committed and paid ahead for the entire market season

Market Managers reserve the right to re-assign tables/stalls at their discretion.

Tents must be safely secured to the ground with either tent pegs or weights. It is suggested to both weigh down and peg your tent as wind can come on suddenly.

Outdoor market events will take place rain or shine. Please be prepared for weather!

Vendors are encouraged to use banners and sandwich boards for advertising.

Only up to 2 businesses may share 1 standard size space. Please include this information in your application.

Vendors requiring electricity will need to indicated so on their application. There is a  limited number of electrical sites at our outdoor markets. 

FOOD VENDORS

Food and beverage products being sold will be allowed at the discretion of the Crowsnest Community Market Association.

All food vendors must comply with Alberta Health Regulations and the Public Health Act Food Regulations! Information can be obtained from the health inspector at 403-562-5030. More details can also be found here.

Only food vendors may sell food and drink of any type

Food vendors MUST provide copies of appropriate licensing and permits upon signup.

Copies of licenses issued by Alberta Health Services, Alberta Agriculture, Health Canada, Canadian Food Inspection Agency, or a health authority in another province must be present on-site at the market.

Food Safe permits: Every vendor who handles food will need to be certified. Food Handling courses are offered by Alberta Health Services.  (Vendors selling unprocessed fruits, vegetables, and other produce, or eggs, or honey DO NOT need a valid Food Safe Permit)

Vendors needing hand washing stations must bring their own. The market does not have hand washing stations available for use.

LIABILITY AND INSURANCE

In consideration of participation in the Crowsnest Community Market, the vendor shall indemnify and save harmless the Crowsnest Community Market Association (and all the members thereof), Municipality of Crowsnest Pass, Blairmore Railway Land Corporation, and all other groups working under the direction of the Market event, from all fines, suits, proceedings, claims, liabilities or action of any kind of nature (including, but not limited to, cost and reasonable lawyer’s fees) arising or growing out of or any way connected to the exhibitor’s operation of the exhibitor’s booth and general participation in the Show.

We strongly recommend that you have a minimum of $2 million in general liability insurance for the duration of the show. You are responsible for protecting yourself against litigation, as vendors are not covered under the Crowsnest Community Market’s insurance policy.

PARKING – OUTDOOR MARKETS

Vehicles are NOT allowed on the grass other than food vendors in their designated areas. 

Once you have unloaded, please move your vehicle from in front of the park to one of the two parking areas we have designated! We have a large parking area just east of the park (the field next to the gravel strip after the park.) as well as 1 block North of the Gazebo at the Elk’s hall. 

Please do DO NOT break any laws to unload! If you arrive and there is no parking on the street to unload, DO NOT stop in the crosswalks or in the middle of the street. You will receive a traffic violation. DO NOT drive into the park to unload.

DO NOT park near the railroad tracks or behind the hedge!! Our local Peace Officer has noted that vendors doing this will receive parking tickets as well as potential fines from CP Rails. We do not want this to happen! So please use one of the designated parking areas instead.

At all times be safe! We appreciate your understanding regarding safety at the market, especially regarding parking and vehicle uses! 

We will be setting up No Parking signs and pylons in front of the park again this season. This will hopefully allow us to create an easier to use Loading zone for our vendors. 

PHOTOS

Crowsnest Community Market Association has permission to take photos of all our market events.

These images will be used by us to share news about our markets.

These Images may be used in press releases, printed publicity, and published on our Social Media pages, such as Facebook and Instagram, as well as our website.

If you would like to obtain a copy of your images, for private and personal promotion of your business, please email info@crowsnestmarket.com at any time.

SPECIAL MARKET DATES

Special market dates are markets offered on different dates and times from our usual weekly markets.

Set up times will differ from our normal market times and will be set out on our application forms.

Prices for spaces may vary, please see specific applications for more details.

VENDOR ACCESS

Set up both indoor & outdoor markets will begin at 1:00pm.

All vendors will have their space set up by 2:45 unless otherwise arranged.

Late setups can be arranged with the Market Manager on a case by case basis.

For outdoor markets, no vehicles will be allowed on the lawn. Vendors need to park in front of the park to unload and then move vehicles to parking area. Street parking in front of park is reserved for customers and food trucks only! Vendor parking area is available next to the gravel drive at the far end of the park. 

Parking is also available 1 block north of the park at the Elks hall. We ask that vendors do not park on main street in front of the park as this area is reserved for Food trucks and the public.

All vendors must be in attendance and remain set up for the full duration of the market. 

Take down will begin no earlier than 7 pm unless instructed to do so or by special permission from the Market Manager.

WASTE REDUCTION

The market will be selling reusable canvas market bags as a fundraiser to help support the market.

We ask that vendors encourage customers to use their own bags or purchase market bags to reduce the use of single use disposable packaging and replace them with eco-friendly products.

CONTACT US

If you have any questions, concerns or need any other information regarding our VENDOR RULES AND CODE OF CONDUCT POLICY please contact us in writing at info@crowsnestmarket.com.